It’s time: Ditch the time card and go digital
Do your employees still take a flimsy piece of cardboard with their name on when coming into work and have it stamped by a machine that records the time? It seems so archaic, but that method of tracking employee time is still widely used today.
If your business falls into that conversation, it’s time to ditch your old-school time cards and upgrade to a more digital operation. There are plenty of apps on the market that track time, integrate with your accounting software and save you money in the long run by cutting down on payroll processing.
Here are some of the top apps to consider when shopping for employee payroll and time card apps.
Whether you run a coffee shop with six employees or a creative agency that pays freelancers depending on the size and scope of a project, ZenPayroll is an easy-to-use solution that handles it all.
ZenPayroll’s simple interface lets you easily add new employees to payroll and allows the employees — not you — to fill out the personal details, saving plenty of time compared to manual data entry. All new hires are also reported to the government.
ZenPayroll also has a little fun on paydays. Employees receive a beautiful, custom email that can say something like, “We appreciate all of your hard work” and that your money has been deposited into your bank account. There are other cool features that let your employees donate money to charity.
But what about time tracking? Employees can use their iPhone or iPad or go online to log their hours. The business owner would then approve those hours at the end of the pay period.
ZenPayroll integrates with accounting software like Xero to automatically update your financials every pay period. No double entry needed.
Cheap apps that are effective
There are a number of time card-related apps in the iOS and Android app stores.
IPunchclock, for instance, is a $5 app that can manage all of your employees’ time sheets. It also uses the iPhones GPS to add another dimension to your billing records.
TimeClock caters to business that bill by the hour. You set the rate and TimeClock calculates the earnings. That data can then be exported to a spreadsheet for invoicing.
Android Time Card can be fired up on a tablet in the backroom. Employees check in and at the end of the pay period, it creates a CSV spreadsheet that can be fed into accounting software for processing and payroll application. This app can also track expenses like mileage.
This solution is geared toward recruitment agencies, but can also work for your business.
It aims to improve payroll processing costs by streamlining everything digitally.
It can convert a timesheet into an invoice, automate all calculations, and even fax or email invoices to wherever they need to go. Etz then converts everything into a real-time report so you can track how many employees or clients are working for you and for how long.
